Join Our Volunteer Team! Your Support Makes a Difference!
The Valley Royals Track & Field Club is a community made stronger through the support of our volunteers. We know that when we come together, we provide a nurturing environment where our athletes can grow, compete, and succeed. Your time and energy help us create the best possible experience for our young athletes.
Parents’ Guide to Volunteering
Volunteer Hour Requirements
Families are required to complete volunteer hours based on their athlete’s program. Please review the Parent Guide to Volunteer Hours and Deposit.
Junior Development (Ages 8 – 13)
- Track & Field Season Only: 8 hours annually
- Full Year Membership: 12 hours annually
Track & Field / Cross Country / Middle Distance (Ages 14+)
- Half Year Membership: 10 hours annually
- Full Year Membership: 15 hours annually
Families with Multiple Athletes
For families registering more than one athlete, the full volunteer requirement applies to the athlete with the highest required hours. Each additional athlete in the same family requires 5 volunteer hours.
Volunteer Deposit
To help ensure our volunteer requirements are met, we collect a $200 deposit per family during registration. Parents log their hours and can apply for a refund once all the required hours have been met. Google Form Deposit Refund Request – Google Form Deposit Refund Request
Once confirmed by the Club Administrator, the deposit will be refunded via e-transfer to the email address used at the time of registration.
How to Log Your Hours
Tracking your volunteer hours is simple! Every time a parent or family member volunteers, fill out the Google Form Volunteer Hours Log
Ways to Get Involved
There are so many rewarding ways to help out, whether you’re someone who enjoys the hustle of event days or prefers helping out behind the scenes. Here are just a few ways you can make a big impact:
- Track Meet Support: Help with timing, recording results, or setting up equipment.
- Event Organization: Lend a hand with planning and running fundraisers and socials.
- Uniform & Equipment Assistance: Help distribute team gear and maintain our equipment.
- Photography & Social Media: Capture moments, and share our athletes’ achievements.
- Facility & Equipment Maintenance: Assist with setup, take down, and upkeep.
- Committee & Board Roles: Share your skills in administration, fundraising, or sponsorship development.
Why Volunteering Matters
Volunteering with the Valley Royals is more than just fulfilling a requirement. It is an opportunity to be part of something bigger! Whether you’re cheering from the sidelines, assisting with events, or helping behind the scenes, your involvement strengthens our club and supports the athletic journey of every member. Plus, it’s a great way to stay connected to your child’s sport and build lasting friendships in the community.
Have Questions?
If you’d like to learn more about volunteering or have questions about how you can get involved, we’d love to hear from you! Reach out to Naomi Booth, our Volunteer Coordinator, at omiwan79@hotmail.com. For a detailed breakdown of fees and volunteer commitments, please refer to our Chart of Fees & Deposits.
Thank you for being such an important part of the Valley Royals family! Together, we help create a community where athletes thrive, friendships grow, and great memories are made. We look forward to seeing you at the track!
